NON-PROFIT ORGANIZATIONS AND COMMUNITY GROUPS
JANUARY 2021 – DECEMBER 2021
In order to qualify for these rates, the organization must be registered with the IRS as a 501(c) 3 organization and be able to provide a copy of the most recent Form 990 (Tax Return).
Community Groups are not-for-profit and/or non-professional organizations (generally, groups whose performers do not receive fees), and not-for-profit service organizations whose programs and services are offered and presented to their constituencies or audiences free of charge.
Full Facility, Lobby and Meeting Room Rental Rates:
*Annual Budget
| FIRST FLOOR | *Over 1 million | *Over $500,000 | *$250K – $500K | *less than 250K | Community Group |
| ENTIRE CENTER RENTAL | $4,950 | $3,850 | $2,750 | $1,750 | $1,750 |
| Davenport Lobby | $550 | $380 | $275 | $175 | $175 |
| Café | $1,200 | $825 | $600 | $375 | $375 |
| SECOND FLOOR | |||||
| RP Simmons Lobby | $550 | $380 | $300 | $175 | $175 |
| Multipurpose Studio | $700 | $500 | $400 | $250 | $250 |
| Highmark Room | $650 | $400 | $280 | $225 | $225 |
| Donor Lounge | $350 | $250 | $175 | $125 | $125 |
Theater Rental Rates:
Covers the rental of the theater only. Does not includeproduction cost!
*Annual Budget
| THEATER | *Over 1 million | *Over $500,000 | *$250K – $500K | *Less than 250K | Community Group |
| EVENINGS & MATINEES | |||||
| Monday | $950 | $875 | $650 | $550 | $550 |
| Tues – Wed | $1,200 | $1000 | $700 | $600 | $600 |
| Thurs – Sun | $1,400 | $1,100 | $750 | $650 | $650 |
| MORNINGS | |||||
| Mon – Sun | $900 | $875 | $650 | $550 | $550 |
Insurance, Security, Box Office and Front of House:
This section covers common insurance fees and requirements, some common permits, ticketing/box office services, fees and costs, and staffing fees and requirements. Other insurance, permit, box office and staffing costs may apply.
*Required
| *General Liability | $165 per performanceAll renters are responsible for this pro-rated portion of the theater premium for General Liability insurance. |
| *Security | $325 minimum per performance Off Duty OfficerAll renters are responsible for this cost to ensure public safety. Required for guest attendance greater than 150. Other costs may apply |
| Metal Detectors | $90 per hour/one metal detector$125per hour/ two metal detectorsAll renters are responsible for this cost to ensure public safety. Required for guest attendance greater than 300. Other costs may apply |
| Box Office Service | $275 per performance |
| Ticket Printing | $75 per performance |
| Facility Fee | $1 per ticketAll tickets sold are subject to the facility fee. This fee is included in the face value of the ticket. All facility fee revenue is used to offset the fixed operation costs and maintenance of the AWAACC theater |
| Cultural District Fee | $1.25 per ticketAll tickets sold are subject to this fee. This revenue supports various District initiatives, including the shared technology systems that enable ticketing services. |
| Credit Card Fees | 3.0% x gross Credit Card SalesCredit Card fees are charged to the presenter. These fees are determined by the Credit Card companies and are subject to change without notice. Under no circumstances may these fees be passed on as an add-on to the customer |
| House Manager | $140 per performanceRequired for theater performances |
| Coat Check | $20 per hour/ checker |
| Bartender | $25 per hour / bartender |
| Bar | $100 per barThe AWAACC will provide the use of the in-house bar for rentals. This fee is used to offset the care and maintenance of the bars |
Stage Labor and Equipment Rental:
This section covers labor requirements, equipment rentals & inventories, equipment use, and other theatrical technical aspects of the AWAACC. This is not a complete list.
*Required
| Labor Costs | |
| *Production Management | $250 per dayAWAACC Production Manager will be responsible for theater crew management, on-site safety and accessibility, active site visits, technical and design support for lighting, audio, rigging and A/V and city permitting assistance. |
| Stagehands | At CostTheater renters are required to use the AWAACC stage crew for all production work, including but limited to: rigging, lighting, sound systems fly systems, scenery, props, banners, film and video displays. Renters will be charged for the cost of such labor on the final event settlement invoice. Renters are bound to follow work rules and conditions as laid out in the AWAACC contract with the stagehand’s union. |
| Vendors/Contractors | At CostIf a production requires the rental and/or use of specialized equipment that is not included in the AWAACC theater in-house inventory, the renter will be responsible for equipment rental costs and any additional vendor/contractor staffing, operator, or delivery costs. |
| Production Runners | At CostAWAACC production management can arrange for the hiring and employment of production runners/assistants. Under no circumstances may such runners/assistants be employed to operate multi-passenger vehicles in place of ground transportation. |
| Lighting | $200 per performance |
| Sound | $200 per performance |
| Video Projection | $185 per use |
| Dance Floor | $100 per performance |
| Piano Tuning | At cost per serviceTypically, $180 per tuning |
| Wi-Fi Boost | $25 per performance |